2. Robert Thomason called the meeting to order at 7:01. Susan Fairley was
asked to present the meeting format that she had suggested be utilized by the
board for future meetings. The board unanimously agreed to have an open forum
until 7:30, hold Board of Directors (BOD) meeting without floor discussion
until 8:45, and to reopen the floor discussion, concluding and
adjourning the meeting at 9:00. The board agreed to adopt this format for the
evening and to determine a format for future meetings at the next BOD meeting.
3. Robert Thomason then opened the floor to discussion from the attending
members. Debbie Mazanec asked if the retention ponds would be discussed; it
was currently on the agenda. Frank Carelli asked the board to refer to Article
III, Section D. He proposed that homeowners who live on water property he
allowed to place boats in the water adjacent to their homes. This was placed
on the agenda under Other New Business (ONB). Mike Joyce asked that a
discussion be opened about the unoccupied and deteriorating structures on
Armand Beach Drive; this was also placed under ONB.
4. Robert Thomason presented the proposed agenda. The above additions were
made to the agenda. The agenda was approved at 7:16.
5. Minutes from the February 20,2003 meeting had been
distributed to all homeowners and Board members through the mail.
A call was made for any additions or corrections to the minutes.
There were none and the minutes of the meeting were approved.
6. Rules for the Imposition of Suspensions and Fines by a
Fining Committee, proposed by the Association Attorney on June
26,2002 were discussed at length. Mike Joyce made a motion to adopt these procedures as written with the
following revisions: 1.) A procedure would be included that encourages negotiation
between parties. 2.) Arbitration between parties with a board liaison present would
be urged prior to consideration by the board.
Mike Joyce, Sara Clarke and Robert Thomason voted in favor of this action.
Joe Bowen and Susan Fairley abstained. Robert Thomason will write the
amendments, Sara Clarke was appointed board liaison, Frank Carelli was
appointed fine committee chairperson, and Donna DeMeglio and Dorothy Drexel were asked to serve as committee members.
7. Robert Thomason and Susan Fairley prepared a formal amendment to Section
3.2 of the By-laws, The Annual Members' Meeting. The
formal meeting date has been changed to read during the first week
in December as determined at the Annual Board Meeting on December
4,2002. Copies of the amendment were
distributed and it was unanimously approved. S~ will have the amendment change recorded before the next scheduled meeting.
8. Mike Joyce wrote, with input from Susan Fairley and Robert Thomason, a
letter to the developer discussing the following items: transfer of records,
security gate for Ocean Dune Circle, replacement of street signs, and the
architectural review committee (ARC). This letter and the response from the
developer were shared. (These letters are available for your review. Please
contact any of your board members.) Although there was not enough time to complete
the discussion the following was decided. Susan Fairley will write a
follow-up letter to the developer stating the following: 1.) Mike Joyce will
make an appointment with the developer regarding the transfer of records and
files kept on each lot owner. 2.) The Board agrees with the developers plan
for including a pedestrian and bike walkway for the benefit of the whole
community. The board will continue to discuss their response to his opinion on
vehicular access to Ocean Dune Circle. 3.) The Board appreciates and looks
forward to our new street signs. 4.) The Board continues to rely on the
Association attorney's opinion that architectural review is the Board's
responsibility and they are seeking a way to resolve any disagreement about
this matter.
9. Robert Thomason reported that a letter requesting an adjustment of his bill
had been written to the Association attorney on February 22, and, having
received no reply, an e-mail message had been sent to the attorney's
administrative assistant on March27. requesting a response by our meeting, but
no response has been received.
10. Joe Bowen and Mike Joyce reported that Larry Amuso had been contacted
and that he had abandoned his plan to construct a greenhouse.
11. At 8:49 discussion was reopened to the community. The following
comments were made: I.) George DeMeglio stated that the Hammock Beach Estates
Homeowners Association (HBEHOA) should be responsible for the Architectural
Review Committee. 2.) Carol Sermarini stated that the developer
should continue to do the architectural review until it was deemed
a problem. 3.) Frank Carelli stated that the board should keep a
file on every lot and that this file should include any
correspondence with the lot owner. 4.) Anita Rohr asked if it
would be possible to have a community yard sale. The board
unanimously agreed that a community yard sale could be scheduled.
Anita Rohr will be responsible for planning the event. 5.) Mike
Joyce brought up the need for a website for the HBEHOA. He and Joe
Sermarini will bring a report to the next meeting with details and
information in regard to the implications of a website for a HOA.
12. The next board meeting was set for
Thursday, May 8, 2003 at 7:00pm Respectful1y
submitted,
Susan Fairley
Secretary, HOA-BOD