Minutes of the Meeting

1. The Board of Directors of the Hammock Beach Estates Home Owner's Association met on Thursday, January 30,2003, at the Hammock Community Center, Malacompra Road, Palm Coast, Florida, beginning at approximately 7:50 p.m. The following Board Members were present: President, Robert Thomason; Vice President, Sara Clarke; Treasurer, Mike Joyce; Secretary, Susan Fairley; and Operations Coordinator, Joe Bowen. The following homeowners, all of whom were invited by notice in the newsletter and by the posting of a notice on the community bulletin board, were also present: Karen Joyce, Harold Clarke, George and Dona DeMeglio, Larry Amuso, David Praisler, Anita Rohr, John Bonner, Frank Carelli, Lou and Gloria Ciasulli, Norman Humphreys, Joan and Lou Luceri and Tom and Edy Guggino. Jay and Rosemary Fischer also attended the meeting. A potluck dinner and an open discussion were held before the meeting began.

2. Robert Thomason called the meeting to order and presented a proposed agenda. (A copy of the agenda is attached.) The following additions, suggested by the homeowners, were made to the agenda: traffic violations, pet limitations, social committee budget and construction trash.

3. Minutes from the December 4,2002 meeting had been distributed to all homeowners and Board members through the newsletter. A call was made for the additions and corrections to the minutes. There were none and the minutes of the meeting were approved.

4. Mike Joyce gave the treasurer's report. It was suggested that the report should clearly identity the amount of money held in reserve and that an account bearing interest( should be investigated. All board members agreed upon the motion. (Sec attached report.)

5. Karen Joyce reported the duties and responsibilities of the social committee. Anita Rohr suggested that there should not be a budget item for the social committee since everyone was not able to attend the social functions. Robert Thomason stated that the budget for the year was already set and that this discussion could take place at the 2003 budget meeting.

6. Susan Fairley reported on the Hammock Beach Estates newsletter and directory. One newsletter has been sent this year and the directory was updated and will be updated annually. It was suggested that the newsletter be issued as needed. Larry

Amuso asked that the editor notify parties if their article was to be edited for any reason.

7. Robert Thomason proposed that an amendment be written and recorded to allow for the change of the annual Home Owner's Association Meeting as proposed and adopted at the Annual Meeting on December 4, 2002. All Board members concurred and Susan Fairley and Robert Thomason will jointly write the amendment.

8. Joe Bowen reported on pool improvement costs. Estimates for the needed repairs were secured. The Board unanimously agreed to accept the proposal of Billy Richardson with A Coat Above. The estimated cost for repairs is $8200.00. 3oe Bowen will be in charge of contracting for the needed repairs.

9. In the transition of responsibility from developer to Home Owners, the Home Owners Association attorney Robert Taylor has stated that the Home Owners have a right to establish an architectural review committee. The developer has stated that he maintains that right. A proposal was made by Mike Joyce to discuss with the developer the opinion of the Home Owner's attorney and suggest that he obtain the opinion of his lawyer and if the attorneys agree, the developer will acquiesce these rights. Joe Bowen and Sara Clarke voted against the proposal and Susan Fairley, Mike Joyce and Robert Thomason voted for the proposal.

10. Robert Thomason made the following proposal: 1.) The Board will function as the Architectural Review Committee until an official committee is established; 2.) The minutes of this meeting will extend an invitation to all home owners for nominations for the Architectural Review Committee; 3.) An investigation into other community Architectural Review Committees will be completed and 4.) At the next board meeting the Architectural Review Committee will be established. The proposal was unanimously agreed upon.

11. Robert Thomason gave a report on the status of the Hammock Beach Estates roads. (See attached handout.) The need for the Hammock Beach Estates street signs to be replaced was discussed. It was reported that the developer had agreed to replace current street signs with new ones like the one at AlA and Armand Beach Drive. It was also reported that the developer was willing to replace them with upgraded signs if the Association would pay the difference in cost. A straw vote was taken of the homeowners present to determine their preference.. The majority did not favor upgrading at Association expense. The proposal was made to have the developer replace the street signs in Hammock Beach Estates with signs that he agreed to purchase. Joe Bowen, Sara Clarke and Mike Joyce voted in favor of the proposal and Susan Fairley voted against. Robert Thomason abstained.

12. Joe Bowen agreed to investigate what needs to be done to maintain the Storm Water Retention Ponds in healthy, functioning condition. Robert Thomason will communicate with the St. Johns River Water Management District to determine what the inspections of the ponds determined and what the proper process for inspection and turnover of such ponds from developer to homeowners should entail. Mike Joyce will secure recorded deeds, verify the payment of taxes and see that the properties are on the tax rolls. Harold Clarke suggested that we have a guest speaker for the community to learn more about the retention ponds. Mr. Baggett is available with some notice. (See attachment, page 3.)

13. The Home Owners Association lawyer, Robert Taylor, has stated that the developer has the right to erect a gate on Ocean Dune Circle. He also stated that all homeowners should have access to the road. Mike Joyce proposed that it be communicated to the developer that the gate should provide unhindered access to Ocean Dune Circle for all homeowners of Hammock Beach Estates. All board members concurred and Susan Fairley will write a letter to the developer requesting such access.

14. The time being late, the other items on the agenda were deferred until the next meeting. That meeting is scheduled for Thursday, February 20, 2003 at 7:00 p.m.