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HAMMOCK BEACH
ESTATES HOME OWNER’S ASSOCIATION, INC. P.O. Box 350668 Palm Coast,
FL. 32135 Meeting of new Board Members Thursday, December 8, 2005’ Hammock Community Center, Malacompra Road After completion of the
annual meeting of Hammock beach Home Owners Assoc. the newly elected officers
for the year 2006 held a brief meeting to discuss offices of the new board,
possible agenda for the next meeting and date for the next meeting. It was decided that Paul
Zacharias will again act as President, Sara Clarke will continue as Vice
President, Peggy Steele will continue as Secretary, Karen Joyce will act as
Treasurer and Joe Bowen will continue as Operations manager. Paul discussed the positions
for newly elected board members. The
job of the liaison between the C&R committee and the board is
available. The liaison’s job is to
write letters or call the violator. If
the problem is not solved, the board will take action. If the Board’s action includes a fine or
suspension, then the fining committee gets involved to conduct a hearing to
determine whether or not the Board has acted appropriately. The fining committee is essentially the
homeowner’s appeal committee. Sara
volunteered to continue as liaison for the C&R committee. Paul discussed
the possibility of all Board members doing a walk through of the community
every 2-3 months and then bringing their observations on any houses that they
believe may need maintenance reminders to the next board meeting. If a consensus is reached by the board
members, then Sara can initiate a phone call and/or letter reminder on behalf
of the board. This enforcement
approach and the standards for C&R violations will be discussed at the
next board meeting. Paul discussed the job of
treasurer. Karen volunteered to serve
as treasurer. Paul asked Karen to give
some thought to what types of enhancements she would like to see on the
website--as a first step to developing some “customer requirements” that we
can provide to Joe Sermarini so we can see what can be reasonably done. Our current website is already very
functional, thanks to Joe’s effort.
However, useful features might include a password protected phone
and/or email directory, alternative ways to group documents, or ways to index
topics within documents so that particular issues can be tracked. Karen agreed to work on this and to also
serve as liaison between the social committee and the board. Paul said that he would provide Karen the
names of those who have expressed an interest in enhancing the association’s
social activities. Peggy noted that
Charlie & Kathy McMorrow and Jim & Jackie Morelewicz have already
volunteered to organize next year’s holiday party. The board members agreed that after the
great job these members did this year, it would be terrific if they took care
of the party again. The board members
agreed that a key item at the January meeting will be to develop the
association’s calendar of activities for 2006, including the holiday party
date so that a reservation can be make. Sara requested that her
email address by changed on the website to her home. Joe agreed to contact Torode
Lawn Service to extend our contract for lawn service at its current rate
until the end o February. Paul also
asked that Joe begin the process of laying out a calendar for 2006 showing in
which months various maintenance activities would be performed. Paul said that the response
to the pavilion vote will be discussed at the Jan. meeting. The board members agreed that even though
the margin of support was one vote, those in the majority have a legitimate
expectation that the board will move to construct the pavilion, just as those
who voted against the pavilion would have expected us to not go forward if
they had prevailed by one vote. Joe
suggested that we obtain legal advice on handling of the pavilion vote. Paul will schedule a meeting in January
with an attorney to discuss this and several items relating to C&R
clarity and enforcement processes. The next meeting will be
January 19, 2006 at 7 P.M. at the Community Center and everyone is invited to
attend. will be discussed at the
next board meeting. The meeting was adjourned at
10:00 p.m. Respectfully submitted, Peggy Steele, Sec. boardmeetjan06R |