BOARD OF DIRECTORS MEETING, WEDNESDAY NOV. 17, 2005, 7 PM

Hammock Community Center, Malacompra Road, The Hammock

The Board Meeting commenced at 7:PM. The following Board members were present: President, Paul Zacharias, Vice president, Sara Clarke, Secretary, Peggy Steele, Treasurer Dorothy Drexler and Operations Coordinator, Joe Bowen. The following homeowners, all invited by notice enclosed with the minutes and be posting of a notice on the community bulletin board, were present: Bill Jamison, Lou Ciasulli, John Bonner, Harold Clarke, Robert Thomason, Larry Amuso, Steve Steele and Robin Cotie.

Before calling the meeting to order, Paul called upon those present to voice any concerns or to have any item placed on the agenda. Lou is concerned that the budget is not allowing enough money for repairs, maintenance and replacement of beach walkover, and he feels that too much money has been budgeted for the pool as the pool is not used much. This item will be discussed later in the meeting when the Budget is discussed. Lou is also concerned that the C&Rs are not being enforced concerning the house on Mahoe. This will also be discussed later in the meeting when the ARC and C&Rs committee report is given.

Frank Carelli said that the pool is used constantly in the warm weather and has to be maintained. Frank also said that he is not in favor of supporting fountains in the lakes, as they would benefit only a few homeowners. There is also concern about clearing the inlets and outlets along the roads as the grass and weeds have grown so thick that the drains are not carrying off any water. This should be taken care of and Harold offered to spray each drain if Roundup was purchased.

With no other items to be placed on the agenda, the proposed agenda was adopted.

2. Approval of Minutes: Paul asked for any changes or additions to the Board meeting minutes of Oct. 5, 2005. There being none, the minutes were approved as written.

3. Social Committee: Peggy said that flyers were delivered to households reminding the members of the holiday party and also another flyer was posted on the bulletin board at the pool. So far there are 57 reservations and if anyone still wants to come, reservations will be accepted until Nov.25.

4. Treasurers Report: Dorothy said that there were no expenses other than anticipated. Steve Steele, as Bookkeeper, said that the taxes have increased and the budget has been increased to allow for any increase.

The Board discussed the amount of money allotted for the beach walkover . It was decided to leave the budget as it is and after information is gathered about repairing the walkover, if the amount is more than is budgeted, a special meeting will be held to approve an additional amount. Paul said that several members have indicated their willingness to volunteer for such jobs and a schedule will be set up to have the repairs done. The walkover replacement has been scheduled for 2008.

Paul said that the cost spraying of inlets and outlets will be drawn from Common Grounds maintenance.

Also, the cutting of swales and limbs along Armand Beach Drive is needed . Sara has talked to the County engineer about whose responsibility this cutting is and the County engineer, Faith Alkhaqib sent an assistant out to look over the area. The county said that they have not taken over the roads in Hammock beach yet and the maintenance is still the developers responsibility. Paul said we will support the county and he will follow up on whatever procedures the county approves.

Paul said that Lots 70 and 71 are considered unbuildable. They were purchased at a Sheriff’s sale, then sold to unsuspecting buyers. They are in a conservation easement and cannot be built upon. A discussion followed about the owners remaining in the homeowners association as they will never be able to live there.

This matter will be taken up at a later date when all information has been gathered.

With no other discussion, the budget was approved as written.

The board approved keeping the dues assessment at $175 to be paid by January 31, 2006. After that date late fees will incur at $10 per lot per month.. A notice attached to this mailing, notifying members of the assessment will have a “tear off” strip to send in with the payment.

5. Nominations and ballot for election: Peggy showed the board the ballot listing the candidates for election and said that paragraphs have been received from each candidate and will be included in the mailing. She said that there are no proxy votes, only a vote in person or an absentee vote which must be received before the start of the annual meeting are valid. Three members volunteered to run for the 2 year term: Paul Zacharias, Peggy Steele, and Joe Bowen. Four members have volunteered for the 1 year term: Sara Clarke, Dorothy Drexler, Karen Joyce and Jean D. Sherwin. Next year there will be spots for 2 members to be elected for a 2 year term and thereafter all members will be elected for a 2 year term.

Paul asked if there were any other nominations from the floor. Harold Clarke nominated Frank Carelli for a 2 year term. His name will be placed on the ballot. With no other nominations, the ballot was approved.

6. Pavilion ballot. Paul explained the ballot and background information for voting on construction of a pavilion next to the pool. There is a separate ballot to vote for or against the pavilion and was mailed and sent by e mail to members along with “Voting Information”. This ballot can be voted on by proxy, absentee vote or in person at the annual meeting.

Robert Thomason said that the money assessed to each member may not be enough and questioned as to whether the board has the authority to assess members for a pavilion. Paul said that this item is “betterment” and background information is being sent along with ballot. The ballot was approved as written.

7. ARC & C&Rs: Sara has taken care of any complaints that have come in and all were acknowledged except the issue with the property on Mahoe Drive. The board will pursue this issue and will contact an attorney if necessary. Sara will supply Paul with correspondence taken with the property owner and it was suggested that Robert Taylor, Atty. Be contacted as he has worked on our C&Rs before.. Lou questioned whether our insurance is in effect and Paul said that a new contract for transition of insurance companies is in the works and will be in effect before any legal actions are taken. Lou submitted an estimate for having new landscaping be done on that property. Lou and Frank are on the fining committee and a third member is needed if any one will volunteer.

Robert suggested that Dennis Bayer, a lien attorney in Flagler beach be contacted .

New street signs have been ordered and Paul said that he has contacted the necessary people to have Willow Drive be listed correctly in the 911 system for emergency purposes.

Sara asked if developer was contacted about cleaning up the construction site on Ocean Dune Circle. Paul has contacted him and he said the county came out and did not site him for any violation. Sara said the county told him to get the dirt out of the road. It has been moved.

Bill Jamison explained why the request by Larry Amuso for construction of an atrium attached to his house was rejected. The ARC said that after reviewing the plans and contacting the company doing the work, the roof line is not in compliance with the C& R requirements. A discussion followed and it was decided that Larry will contact the builder and see what can be changed and will resubmit any changes to the committee.

8. Preparation for annual meeting. A notice has been sent to members announcing the annual meeting according to the bylaws. The proposed agenda has also been mailed.

Paul suggested that we serve cookies and coffee at the annual meeting and volunteers are needed to supply the treats.

With no other items on the agenda, the meeting was adjourned at 9:30PM

Respectfully submitted,

Peggy Steele, Sec.

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