The Board meeting commenced at 6 PM. The following board members were present: Vice President, Sara Clarke, Secretary, Peggy Steele and Operations Coordinator, Joe Bowen. The following homeowner, all invited by an e mail message and a notice posted on the community bulletin board, was present: Anita Rohr, who is a member of the Nominations Committee.

The Board agreed to have a special Board Meeting to review and adopt the procedures for conducting elections of HBE Board of Directors for Fall 2006.

Sara, (in the absence of Paul Zacharias) called the meeting to order.

With no other items on the agenda, the proposed agenda was adopted.

Sara said that this meeting is for the purpose of reviewing and adopting the procedures for election of Board Directors . The election will be held at the annual meeting, Dec. 7, 2006. The Procedures for Election have been prepared by the Nominating Committee, chaired by Peggy Steele, along with committee members, Anita Rohr and Dorothy Drexler. Sara asked members for a discussion for the procedures. Nita asked why there will be 4 members instead of 2 counting the votes and Sara said that it will act as a check on the original count.

Peggy said that there will be 2 openings for directors, each serving a 2 year term. Candidates are self-nominated or nominated by another person. There are no votes by proxy, only in person or by absentee ballot. Nominations must by received by Nov. 9, 2006 and must include a brief one or two paragraph statement that describes the nominee’s background and interest in serving on the Board.

Peggy said that election will be a secret vote. Envelopes will be sent to all members and will be marked "Ballot" with the Lot number on the envelope. There will be one envelope for each lot owned. Another envelope will be marked "Proxy" and can be signed and sent to the Secretary to be used for any vote, other than for election of officers. The envelopes are to be inserted into the enclosed, stamped and addressed envelope and returned to the Secretary of the HBE Board of Directors before the start of the meeting on Dec. 7, 2006 at 7 PM. It was also suggested that at the top of the ballot it should be stated, in bold lettering, "VOTE FOR 2 CANDIDATES".

If more than 2 candidates are voted for on 1 ballot, only the first 2 candidates will be counted . (added to the "Procedures for Conducting Elections" as amended on Oct. 3, 2006.)

With no more discussion, Sara asked that the Procedures for election, as amended on Oct. 3, 2006 be adopted. Joe made the motion to accept the Procedures as amended ,seconded by Sara and the document was adopted as amended. (document attached)

With no other items on the agenda, the meeting was adjourned at 6:20PM.

Respectfully submitted,

Peggy Steele, Sec.

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