HAMMOCK BEACH ESTATES HOME OWNER’S ASSOCIATION
Special Meeting of Ocean Dune Circle Lot Owners
Monday, December 1, 2003, 6:00 p.m.,
Hammock Community Building, Malacompra Road

     Minutes of the Meeting

• The owners of Lots 1-29 (Ocean Dune Circle) met at a special meeting called by the Board of Directors of the Hammock Beach Estates Home Owner’s Association “to vote on the formation of an additional home owners association for owners of Lots 1-29” as authorized by the Association’s Declarations of Covenants and Restrictions.  Further, if the meeting resulted in a two-thirds affirmative vote to form an additional homeowners association, the notice called for election of a three-member Board of Directors and adoption of budgets for 2003 and 2004.  The following homeowners were present in person:  Karen and Mike Joyce, Carol and Joe Sermarini, Jack Cairney, Whit Lord, and Robert Thomason.  Additionally, the following homeowners submitted absentee ballots:  Craig and Diane Arlotta, Roger and Juliet Demen, Jim and Yvonne Dykes, Gary and Susan Fairley, David and Pamela Fowler, Gedeco Corporation (2), Norman and Jane Hansen (2), Rich Herter, Rollie and Barb Hess (3), Paul Janaszek, Jeffrey and Christina Kissinger, Robert and Susan Lynch, Daniel and Nancy Ponce, Stan and Jo Ann Rosenbaum, and Stajo Construction (2).



• The Ocean Dune Circle Advisory Committee (Gary Fairley, Chair, George DeMeglio, and Joe Sermarini) had been asked to conduct the meeting, and Committee Member Joe Sermarini presided.  Robert Thomason acted as secretary and recorded attendance, received absentee ballots, and distributed ballots to those who were present in person.



• Joe Sermarini, who had personally mailed the notice of the meeting along with an absentee ballot and a self-addressed, stamped reply envelope, announced that the mailing had occurred on November 7 and had been sent to all the registered lot owners on Ocean Dune Circle at the address provided by them to the Association.



• Two elections supervisors, Jack Cairney and Carol Sermarini, were then nominated and elected. A discussion of the proposal to form an additional association followed, culminating in the marking of ballots (see attached). The election supervisors then retired to tabulate the ballots cast at the meeting along with the absentee ballots, which had been received.



• Carol Sermarini announced the following results of the voting. Item 1.Lot Owners 1-29 should form an additional association as authorized in the HBEHOA C&R’s Article V. 20 approved; 1 disapproved. Having received the necessary two-thirds vote, the item was adopted. She also announced the results of the voting on Item 2 as follows:Mike Joyce, Joe Sermarini, and Whit Lord were elected to the Board of Directors for the additional association. George DeMeglio, Susan Fairley, and Robert Thomason also received votes.



• The proposed budgets and assessments for 2003 and 2004 (see attached) had been mailed to all lot owners. They were unanimously adopted without discussion.



• Attention was called to the fact that, on November 16, after the notice of the meeting had been mailed out with accompanying absentee ballots, the developer had enacted an amendment to the C&R’s changing the applicable provision as follows (additions are bold and underlined):  “The owners of Lots 1 to and including 29…shall have the right to establish a separate Homeowner’s Association (hereinafter “Armand Beach Estates Homeowners Association”) or take over control of said association, if it has been incorporated at no cost to the homeowners…”  The presiding officer noted that the earlier form of the applicable C&R provision (not the amended version) was the subject of the vote since that had been announced and printed in the notice of the meeting.



• The meeting was then adjourned.




                                                                         Respectfully submitted,


                                                                         Robert T. Thomason
                                                                         Acting Secretary

Meeting of New Board of Directors

Immediately following adjournment, the newly elected Board of Directors met and elected the following officers:  Mike Joyce, President; Whit Lord, Secretary; and Joe Sermarini, Treasurer.