HAMMOCK EACH ESTATES HOME OWNER’S ASSOCITION, INC.

P.O.BOX 350668

PALM COAST, FLORIDA 32135

MINUTES THE BOARD OF DIRECTORS MEETING

Time: 4:00 P.M. October 7, 2010

Place: HBE Community Pool

Call to Order and Adoption of the Agenda

The President called the meeting to order at 4:07 p.m.

Members in Attendance:

Bob Rohr, John Vegerano, Bob, McGinnis, Debbie & Dennis Clark, Harold Clarke

Board Members in Attendance:

Pres. Bob Hamby, V.P. Sara Clarke, Sect. Laurence Amuso, Treasurer Steve Robinson, Operations, Peter Healey.

Reading of the Minutes:

The President asked for a motion to suspend the reading of the minutes. Sara Clarke so moved, Steve Robinson 2^nd the motion. The motion passed.

Treasurer’s Report:

The Treasurer reported that in regards to the budget we are where we planned to be except for some minor alteration in spending. Legal fees were a little more than planned and bathroom cleaning at the pool had an extra expenses increase. Please see the attached submitted treasurer’s report. Sara Clarke moved to accept the treasurer’s report as presented. Peter Healey 2^nd. The motion passed.

Operation Report:

Peter Healey extended gratitude to all those residents that helped with the pathway and pool area tasks. He submitted the following:

Projects completed by Residents.

1. Cleaning of the pool tile at no cost by Harold Clarke.

2. New Beach Bench at no cost and done by Neal Combs.

3. Beach Walkway at no cost completed by residents.

4. Repair pool fence and replace garden hose nozzle at no cost George Barley and Harold Clarke.

5. Pool sign as required by the Health Department approximately $70.00 Sara Clarke

6. Pool equipment and vault –replace float control approximately $80.00 Harold Clarke and Pete Healey

7. Irrigation system for community pool approximately $300.00 John Bonner, Harold Clarke, Bob Hamby and Pete Healey.

New budget Items:

1. Community Pool – lawn pest control service - Corey

2. Yearly trimming of the Palm Trees for: community pool, beach walkover, entrance way to Ocean Dune Circle, and turn around at Ocean Dune Circle.

Lawn Maintenance – Added Work

1. South Beach Path – trim bushes by the street.

2. Maintain Ocean Dune Entrance Way, Turnaround and Bach Walkover.

3. Pathway to the North Beach Walkover – trim back and maintain foliage.

Beach Walkover project

1. continue with 20” stepping stones to the end of the street (a number of people have requested this )

2. Estimated additional cost to complete approximately $700.00 (This will require volunteers to help install.)

Pete Healey asked Sara Clarke, during his absence, to research the cost and amount of stepping stones needed to complete the project, consequently; she reported that 65 to 70 stones will complete the path at a cost of approximately $7.00 ea. She checked prices from four different companies and recommends purchasing the stones from Stone Plus. They deliver upon request. Steve Robinson moved that the money to purchase the stones come from the budgeted Beach Pathway expenses and the remainder from the Betterment Account. Sara Clarke 2^nd. The motion passed. Sara Clarke is also taking this medium to extend gratitude to the residents of Ocean Dune Circle for extending financial and physical support in the care of the Pathway.

C & R Enforcement Report:

Sara Clarke reported she sent three letters of noncompliance with the covenants to residents on Ocean Dune Circle. Presently, one has complied. She moved that the Fining Committee convene to send letters of noncompliance to two of the residents on Ocean Dune Circle and to 14 Mahoe Drive North. Steve Robinson 2^nd. Motion passed.

Sara also reported that #3 Cottonwood is under foreclosure and the yard needs maintenance. Bob Rohr advised that it is in the state of a pending sale. The blue tarp on the roof #42 Cottonwood Trail has been removed and the lawn mowed.

Nominations Committee: No nominations have come forth. The President expressed grave concerns that if no nominations come forth the possibility of neighborhood association without a board could occur. (The association would then have to hire a manager to conduct association business.)

Architectural review activity: The President advised that no major architectural requests have occurred.

Beautification Committee:

Bob Rohr reiterated a previous complaint that the curbing at the curve on Cottonwood Trail is in need of repair. Sara advised that instead of replacing the broken cement curbing, the placing of black vinyl garden border might suffice. The President asked Sara Clarke to pursue that matter.

Road and Drainage Report:

The President reported he met with Jessica Beach of the St. John River Water Management District. She advised by letter that our ponds are in compliance. However, she expressed a concern with the 20 foot draining easement that runs through Hammock Beach Estates. She recommended that the Board contact Flagler County and the Army Corps of Engineers to bring the easement into compliance. Please go to Hammock Beach Estates Web site Minutes for the Meeting of October 7^th, 2010 for complete correspondence. (Road and Drainage report attachment St. Johns River Water Management District)

Old Business:

Sara Clarke informed that the Christmas Party will be at the Yacht Club on December 18, 2010. Attendance is by invitation and attendees must pay in advance, residents of Hammock Beach estates may bring friends. If there are any questions please contact any of the below members of the Christmas Party committee, Sara Clarke, Michelle Austin, Renata Sherwin, Debbie Healey, and/or Debbie Clark.

New Business:

1. John Vegerano expressed concerns about speeding cars and stop sign violations, by residents and contractors that may be working in the neighborhood. The President advised that he has an appointment with the Sheriff to discuss his concerns.

2. The President met with the Sheriff on October 8^th, 2010, and explained the situation to the Sheriff. The Sheriff forwarded the information to the Captain in charge of traffic enforcement. He called the President and agreed to increase patrols and enforcement in the neighborhood for speeding and stop sign violations. 
   
   
   

3. Sara Clarke recommended presenting Neil Combs with a $25.00 gift certificate for the work he did in installing the seat bench on the walkover. Pete Healey 2^nd. Steve Robinson amended the motion i.e., to the sending of $25.00 check with a thank you note instead. Laurence Amuso 2^nd . The motion passed.

Preparations meeting for elections and proposed 2011 budget:

A special unscheduled HBE Board business meeting will be at the pool side on Thursday Oct. 21^st, 2010 at 4:00 p.m.

Adjournment: The meeting adjourned at 5:15 p.m.