HAMMOCK BEACH ESTATES HOME OWNER’S ASSOCIATION

 

Board of Directors Meeting, Thursday, October 30, 2003, 7:00 p.m.,

Hammock Community Building, Malacompra Road

 

Minutes of the Meeting

 

  1. The Board of Directors of the Hammock Beach Estates Home Owner’s Association met on Thursday, October 30, 2003, at the Hammock Community Center, Malacompra Road, Palm Coast, Florida, beginning at approximately 7:00 p.m.  The following Board Members were present: President, Robert Thomason; Vice President, Sara Clarke; Treasurer, Mike Joyce; Secretary, Susan Fairley; and Operations Coordinator, Joe Bowen.  The following homeowners, all of whom were invited by notice enclosed with the minutes and by the posting of a notice on the community bulletin board, were also present: Karen Joyce, Harold Clarke, John Bonner, Frank Carelli, Joe Sermarini, Lou Ciasulli, Hardy B. Sandlin, Harriet Vander Vliet and Jack and Betty Cairney.

 

  1. Robert Thomason called the meeting to order at 7:05.  The floor was opened to discuss the agenda.  Mike Joyce acknowledged Joe Bowen’s award for “Joe’s Kids”.

 

Mike Joyce was asked to present the budget. The budget was below the 2003 projection.  Each item was presented (see attached budget).  Mike Joyce stated that budget expenses exceed current income and suggested that at some point in time an increase to the HOA dues would be needed.  The floor was opened for discussion.  Lou Ciasulli agreed with the need for an increase in dues, Harold Clarke and Frank Carelli disagreed.  Harold Clarke also challenged the budget for the cleaning of the pool bathroom stating that it had not been cleaned on a regular basis.  Mike Joyce and Joe Bowen will investigate this matter.

 

Norman Humphrey shared a proposal for future BOD election procedures (see enclosure).  Lou Ciasullia and Frank Carelli agreed that this was a strong proposal.

 

The floor was opened for other concerns or comments.  Joe Sermarinin encouraged greater use of the website and stated that no one has purchased the website.  HBEHOA owns both the site and the domain.  Frank Carelli raised a concern about the trash from builders.  If a problem is noted, please contact Sara Clarke.  Joe Bowen raised a concern about pet owners following the county ordinance for scooping.  Please be lawful pet owners and considerate of your neighbors.

 

  1. Minutes from the September 11, 2003 meeting had been distributed to all homeowners          and Board members.  A call was made for any additions or corrections to the minutes.  There were none and the minutes of the meeting were approved.

 

  1. The budget for 2004 was approved unanimously (see enclosure).  Mike Joyce made a motion that the assessment for 2004 remain the same as 2003.  The board unanimously agreed.

 

  1. Harold Clarke reported for the nominating committee. Tthe members included Harold Clarke, Pat Wilcox and Dorothy Drexler.  The committee has nominated the following members for the 2004 BOD:  Joe Bowen, Sara Clarke, Nita Rohr, Peggy Steele and Robert Thomason.  A statement from each nominee is included in this mailing.  The board unanimously agreed on mailing this information to all homeowners.

 

Acting Secretary for the elections will be Sara Clarke.  Mike Joyce will assist with procedures.  Nominees will be given up to four minutes to share their vision for our community.  There will be a ten-minute question and response period for homeowners.  A designated timekeeper will be appointed.

 

  1. Joe Sermarini reported for the Ocean Dune Circle Advisory Committee (ODCAC).  See the attached proposals.  The board unanimously agreed to accept all four items placing a 60-day restriction on the account with a monthly report to be given to the BOD by Joe Sermarini.

 

  1. Mike Joyce made a motion to approve the proposed amendments for elections.  It was           unanimously passed.  Norm Humphrey was asked to include a written preamble to the amendments.  Both are enclosed.

 

  1. Sara Clarke proposed that the rules for the swimming pool need to be revised.  Sara and Joe Bowen will bring a copy of suggested rules to the next BOD meeting.

 

Joe Bowen suggested that four rules be issued for the retention ponds regarding fishing, swimming, boating and hunting.  Wording for this signage will be decided at a future meeting.

 

  1. Karen Joyce reported for the Social Committee.   She shared that the Holiday Party will be held on Dec. 13 at the Palm Harbor Resort.  This decision was based on the survey that Peggy Steel took regarding location.  The social committee needs at lease 50 attendees for this event.  The cost is $25.00 per person.  Invitations will be mailed out in November.

 

  1. Susan Fairley apologized for any inconvenience that the construction of their swimming pool has caused.  They will be responsible to repair any damage to the beach access.

 

  1. Sara Clarke made a motion that the meeting be adjourned.  The meeting was adjourned at approximately 9:00 PM.  The Annual Meeting will be held on December 1, 2003,

at 7:00 PM.

 

                                                                                                                                                                                                                                    Respectfully submitted,

 

 

            Susan Fairley,

Secretary, HOA-BOD