BOARD OF DIRECIORS MEETING, THURSDAY March 31, 2005, 7PM

Hammock Community Center, Malacompra Road, The Hammock

The Board Meeting commenced at 7:00pm. The following Board Members were present: President, Paul Zacharias, Vice President, Sara Clarke, Secretary, Peggy Steele, and Operations Coordinator, Joe Bowen. The following homeowners, all invited by notice enclosed with the minutes and by posting of a notice on the community bulletin board. The following association members were present: John Bonner, Harold Clarke and Bill Jamison.

Before calling the meeting to order Paul called upon those present to voice any concerns or to have items placed on the meeting agenda. Harold Clarke said that the pavement on Cottonwood and Willow was dirty from construction and that the contractor should he contacted to clean it up. Paul said he would contact the contractor if necessary. (Note: A hard rain during the evening of the Board meeting cleaned off the street so no action is necessary. PZ) Paul placed the problem of the recent crime wave on the agenda and it will he dealt with later in the meeting. With no other items to he placed on the agenda, the proposed agenda was adopted.

1. Paul asked for any changes or additions to the Board meeting minutes of January 20,2005 which were previously distributed to the membership, There being no changes or ad-ons, the minutes were approved as written.

2 Treasurers report: Dorothy Drexler; treasurer, was unable to attend the meeting. Paul discussed the results of the audit completed by Rob Rohr and Norman Humphreys. The letter received from Bob and Norman was read and a copy is attached to the minutes.

For 2005, one member has not paid his dues and a letter has been sent

Expenses are currently running below the budgeted amount for the first quarter.

Joe Sermarini has resigned from his position as bookkeeper Dorothy has asked for a transition period during April to work with Joe to transfer records before taking over the books. A letter will be sent to Joe thanking him for the many years of service he has provided.

The board agreed that during any future audits, the auditors wifl address any communication of fitidings to the President of the Board for resolution with the Treasurer/bookeeper

3 Amendments to by laws: Every amendment was passed. We received 108 votes. The results of the votes received are as follows: 1: 99 for, 9 against

2:100 for, 6 against, 2 blank

3:104 for; 2 against, 2 blank

4: 99 for, 6 against, 3 blank

5: 103 for, 3 against, 2 blank

6: 102 for, 4 against, 2 blank

7: 98 for, 7 against, 3 blank

Paul and Peggy have double-checked the vote tally. The Board unanimously voted to accept the election results as reported and the amendments to the bylaws were adopted. The ballots will remain available for members to review the tally.

Paul has amended the by laws and Peggy will deliver the papers to Joe Sermarini to put on the website. A question arose about filing the amended bylaws with the county and after some discussion it was decided that Joe Bowen will investigate the cost for attorneys fees to file The necessary papers. It was also agreed that Paul will update address information on the bylaws and C&Rs at Flagler County,

4 Crime wave: Many items have been taken from cars, then the problem escalated to breaking ant entering a number of homes in the area. Joe Bowen will contact our crime watch liaison with The County Sheriff's Department and ask him to come to our community to speak to residents about these events and related security issues. A flyer will be distributed to announce the gathering which we will try to have on the pool grounds on April 7. (Note: See enclosed item for the results from this presentation.)

5 Operation: Joe Bowen stated that the ponds are in good shape. The Board had previously approved one spraying of the large pond by Clearwater, Inc, to treat algae. Concern was expressed That the treatment might harm the fish, which appeared to happen before. Joe will have the ponds inspected by Clearwater to determine the need and timing for the approved spraying. In response to the concern about the fish, Joe noted that we bought the fish from Clearwater who guaranteed them. Should their spraying harm the fish, they would be responsible for replacing them, thus minimizing the risk to the association.

Screening should be used where construction is being done near ponds and a cheek will he made of the construction sites. Cuttings from trees around the pool were tossed aside near NA canal and will be taken care of this week, Thanks to Frank Carelli for allowing us to use his lawn so that Waste Management can haul the material away.

Joe was asked to contact the company who repaired the pool deck and ask for an estimate for the needed repairs that are scheduled for this year.

Sara asked Joe who was responsible for cleaning up die pool area furniture before the swimming season starts. Joe said in the past this was usually done by members of his committee, but there are no committee members at this time. Anyone interested in volunteering to help out with this task should contact Joe.

Joe distributed information about obtaining tax exempt status for the association and Paul will check on the merits of the association registering as a tax exempt corporation.

S Architectural Committee & Code enforcement: Approvals for new roofs have been given to McMorrows, Lugris and Dykes. Window trim painting approved for Joe Bowen.

Peggy will contact Marie Miller, a committee member to learn of her intent about remaining on the ARC committee.

Sara asked Bill Jamison if he would volunteer to serve on the ARC Committee and after discussing the criteria with the board, Bill agreed to serve on the Committee. Because another ARC committee member has listed her house for sale, the Board intends to contact another resident who has expressed an interest in serving on the committee,

Sara stated that any concerns or violations about properties in the development should he directed to her, either by letter or phone call (446 4693) or an e-mail to sara.Clarke@flaglerhospital.org. Sara will evaluate the concern and as appropriate, contact the lot owner to remedy the concern.

7 Social Committee: Peggy stated that Jackie & Jim Morelewicz and Charlie & Kathy McMorrow volunteered to arrange the Christmas party. Dec. 9 is the preferred date for the Christmas party.

Volunteers are needed to help with the “Meet Your Neighbor” party, held June 4, 4-6 PM at Pool Grounds. Contact Peggy if you can help.

8 Pavilion: Joe contacted 4 construction firms requesting estimates for plans that were given for a Pavilion at the pool There were two estimates received, ranging from about $30,000 to $35,000. Having a pavilion would thus cost each lot owner about $200 - $240 It is anticipated that the pavilion would extend across the front portion of the pool lot and provide a shield for the current restroom structure

Alternatives were discussed- One was that the pavilion to be built by volunteers front the Community after paying a contractor for some primary construction such as having the slab poured. This approach has some appeal because it would be like an old-time “barn raising” that could enhance our sense of community. On the downside we would need to address insurance and liability issues and make sure that we had enough volunteers with the talent and physical condition to do what needs to be done without overly burdening individual residents To explore this option, the Board plans to survey member interest in participating in such a project. If sufficient interest is shown, the Board will then explore how much materials will cost so that we can then compare this approach to the cost of having the entire structure built.

Another alternative to be considered is to enhance the pool grounds through an investment in landscaping that would create shaded picnic and sitting area, although not necessarily a place for community gatherings. The Board discussed the importance of coming up with a plan supported by the majority of lot owners and in proceeding deliberately before bringing the options to members for discussion and vote.

9 By laws and C&Rs: The Board discussed the merits of conducting a thorough review of the Covenants and Restrictions (C&Rs). Although the Board is aware that some provisions need to be updated, Sara Clarke pointed out that recently there have been no real enforcement issues challenging the current C&Rs, except for the concern during the last election regarding limitations on the display of political signs the Board decided that it would not pursue a comprehensive review this year but would confirm that the website accuratelv states the C&R’s.

Some Board members shared their frustration that they and others have to routinely clean up dog crap from their lawns that was left there by their neighbors. We all know that Flagler County makes CLEANING UP AFTER YOUR DOG MANDATORY whether your dog drops it on someone’s lawn, a vacant lot, the swale along the road that we maintain, the path to the beach, or on the beach itself. Please, please, please be prepared and just pick it up!!!!

10 Frequency of meetings: The next Board meeting will be May 5. Followed by a meeting on July 14 An August 18 meeting is scheduled to name a nominating committee for the upcoming election (kt 13 is scheduled to approve election procedures developed by the nominating Committee and to develop a budget proposal November 17, a meeting will be held to approve thee budget The annual members meeting with an election of officers will be held Dec 8.

The meeting was adjourned at 9:15 PM

Respectfully submitted

Peggy Steele, Secretary