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AGENDA

APRIL 24.2008

AT THE POOL

MEMBERSHIP FORUM: The President asked for any concerns from the Homeowners. None were forthcoming.

ROLL CALL: All Board Members present.

CALL TO ORDER: The meeting was called to order at 4:05 PM

OFFICERS OF THE BOARD: PRESIDENT Larry Anderson, VICE PRESIDENT & C & R ENFOCEMENT Sara Clark; TREASURER: Fred Black, OPERATIONS: Michelle Austin, and SECRETARY: Laurence Amuso

MEMBERS IN ATTENDANCE: John Bonner, Lou Ciasulli, Bob Hamby, Alicia Anderson, Betty Hamby, Bob Rohr, Jan & Renate Sherwin, Dave Miller, Gary Fairley, Dennis Clark and Herold Clark.

PRESIDENT COMMENTS: Announced that Frank Carelli would like all to set May 31 at 4:00PM aside to attend the Annual Cook out presented by Frank Carelli, Harold Clarke and John Bonner.

NOTICE OF THE MEETING: The President announced that a quorum is met.

READING OF THE MINUTES: The minutes were accepted as presented with the following addenda. Members present at the last meeting were John and Betty Bonner, Harold Clark, Bob Rohr, Alicia Anderson, Bob Hamby and Jenny Bingol. President Anderson inquired of Bob Rohr an estimate on what the value of the property consisting of the dry ponds adjacent to lots 88 and 89. Bob advised that since there is no comparable it could not be determined.

Michelle Austin moved that minutes be accepted with addenda. Sara Clark 2^nd. Motion accepted.

STANDING COMMITTEE REPORTS:

Treasurer’s Report: The Treasurer reported 139 annual dues were received, leaving 8 in arrears as yet. Legal fees of $250.00 have been spent in regards to securing our position in the foreclosure of one of the properties in our association. The Treasurer then presented the budget and answered various questions about it. Michelle Austin moved that the report be accepted as presented. Sara Clark 2^nd. Motion passed. Larry Amuso submitted receipts for mailing and Xeroxing expenses to date $142.35.

Operations: Michelle Austin

Review of common grounds – Status and condition

i. Pool resurface is completed on 3/27/08 @ a cost of $1227 ($27.00 more than 2006).

ii. Walk over – The walkover is in a state of disrepair and becoming a possible liability. The board obtained a quotation for replacement. The cost is $1485 for removal of old walkover and $10,395 for construction of new walkover of the same construction. The board feels that the Association can pay for the replacement in Jan. of next year without the need for a special assessment. A question was raised whether common insurance covers storm damage. A review of insurance indicates the walkover is not covered for storm damage.

iii. Ponds – Met with mark form Clear Water to inspect wet ponds. He found them to be in very good shape. Torpedo grass a pest plant is encroaching. Suggested it be treated soon to avoid problems. Cost to treat the big pond would be $120.00. Small pond in good shape, Clear Water would treat it at no additional cost when they come to treat the big pond.

iv. Minor repairs are needed at the restroom. Larry Anderson volunteered to take care of the repairs.

v. Association Member Directory- has been completed and ready for distribution. The cost for binders was $34.64.

vi. Dry pond Status is in abeyance. Contact has been made with St. Johns County Water Mgmt. Jessica Beach, what corrective action and remediation is necessary is yet to be determined. President Anderson presented the history of the “mosquitoe ditches” (North/South Canal) and dry ponds and will try again to get St. Johns County Water Mgmt. to tell us where we stand after presenting them the history.

Committee Reports:

a. Architectural Review and Advisory Committee (Jim Morelewicz) : Jim was absent and Alicia Anderson reported 2008 YTD Approvals:

i. 3 Cottonwood Trail aluminum fence approved.

ii. 5 Cottonwood Trail miscellaneous house renovations (in process).

a. Replace a deck

b. Replace wood decorative outside trim and window frames

c. Replace windows.

b. Pool Area Beautification Committee (Alicia Anderson).

i. Bathroom facilities – Needs painting and fixing up and this will be taken care of shortly.

ii. Pool entrance cement slab needs cleaning and this too will be taken care of shortly.

iii. A number of members have asked if the new board will consider a community pavilion for the pool area. The Committee recommends that a pavilion be considered. The Committee will survey the interest of the neighborhood in this regard.

c. C& R Review Committee (Fred Black) The C & R Revisions are on the internet and Fred asks that all review and give input. Plans are to send out the revision package at the time of the annual meeting. He noted that it would be costly.

d. Recreation Committee (Michelle Austin) Michelle has sent out e-mails in regards to recreation activities but has not received much response. Her first suggestion was learning ballroom dancing. She will look into educational seminars. Larry Amuso a tour guide in St. Augustine with Old Town Trolley Tours suggested a tour conducted by him and lunch afterwards. The tour would cost approximately $11.00 to $12.00 a person for a 1 ½ hour tour. Can accommodate a minimum of fifteen people with a maximum of 62.

e. C & R Compliance

a. A written complaint was received from Lou Ciasulli in regards to 14 Mahoe Dr. not being in compliance with our covenants. This has been directed to Sara Clark for evaluation.

b. Lou also mentioned that dog barking is frequent from 18 Mahoe Dr. This also is directed to Sara Clark for evaluation. Larry Amuso also mentioned that members of the neighborhood have informally complained of too much barking in the neighborhood with out pointing out any particular violator.

c. 18 Ocean Dune Circle: emails to owner have not been answered regarding lawn maintenance. Board to send registered letter and follow C&R and Bylaw procedures for correction.

d. Homeowner with fenced yards are allowing their animals to be outside the house unattended. Homeowner should attend animal while in fence yard and limit barking in accordance with the C&R’s

F. F. Old Business

a. Status Road Repair/Maintenance (Bob Hamby) $40,000.00 was put up as a bond in regards to road maintenance by the developer nearly 7 years ago. Who owns the road the Association or the county? Bob is seeking the answer to that from the county. Once that is resolved repairs and maintenance can be achieved.

b. Status North/south Drainage Canal – A letter from Sea Colony regarding drainage was sent to Flagler County which responded that the HBEHOA members bordering the canal was responsible for maintaining the Canal. Larry Anderson has researched the history. The BOD approved Mr. Anderson to respond to Flagler County on behalf of HBEHOA. The Sea Colony letter, County letter, and Mr. Andersons response will be posted on HBEHOA website for member comments before sending.

c. Status Dry Pond Ownership/Easement – Awaiting inspection from St. Johns Water Management District. The requirements for bringing the Dry Pond to compliance must be determined before any agreement on ownership can be entertained

d. A1A Futures Committee Status (Dennis Clark) Presented Hammock Future Land Use Goals and Objectives (10 of them) that were developed at their meeting of March 3^rd. 2008. Dennis’s notes will be published on the HBEHOA website

ADJOURNMENT: 5:30pm

NEXT MEETING: August 7, 2008 @ The Pool

Meeting Minutes

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AGENDA