HAMMOCK BEACH ESTATES HOME OWNER'S ASSOCIATION, INC

P.O. BOX 350668

PALM COAST, FLORIDA 32135

MINUTES

Time: December 2, 2010 @ 7:00PM Place: Hammock Community Center

ROLL CALL AND CERTIFICATION OF PROXIES

The President called to the meeting to order at 7:22 p.m. He asked the Secretary for certification for a quorum. The Secretary reported that there were sixteen members in attendance and thirty- five proxies received for fifty-one combined.

Board members in attendance were President Bob Hamby, Vice-President Sara Clarke, Treasurer Steve Robinson, Operations Director Peter Healey, and Secretary Larry Amuso. Members present were Bob Rohr, Vera Amuso, Harold Clarke, Robin Cotie, Paty McGinnis, Steve Steele, Paul Zacharias, Betty Hamby, Karen Joyce, Audrey Kessinger, and Jean Mattson.

PROOF OF NOTICE OF THE MEETING

The Secretary advised that announcements of the meeting were sent by regular post to all lot owners, by e-mail, posted on the WEB site and posted at the community billboard at the pool.

ADOPTION OF THE AGENDA

The President asked for a motion for adoption of the agenda. Paul Zacharias so moved, Sara Clarke seconded the motion. The motion passed.

READING OF THE 2009 MINUTES

The President asked if there were any corrections, amendments, or questions regarding the minutes of the 2009 meeting. None was forthcoming, the President asked for a waiver to dispense the reading of those minutes. Paul Zacharias so moved and Sara Clarke seconded the motion. The motion passed.

OFFICERS REPORTS:

PRESIDENT'S REPORT - Please see attached

VICE PRESIDENT'S REPORT- Sara Clarke extended her gratitude to the members leaving the Board for their service, and to other volunteers, mentioning the recent beautification works. She advised that there is only resident not in compliance with the C & Rs. She will be

 

meeting with the fining committee in the near future to present that resident with 15 day required compliance to avoid a fine.

SECRETARY'S REPORT - Thanked all present for their input and assistance. OPERATIONS DIRECTORS REPORT- Thanked all present for their assistance in the maintenance of the various upkeep activities and projects.

TREASURERS' REPORT AND ADOPTION OF 2011 BUDGET - Extended his gratitude to the other members of the Board for their services and advised that there are three lots in arrears.

Treasurer Steve Robinson then moved that the board accept the 2011 budget proposal as presented. Sara Clarke seconded the motion. Questions arose from the floor, in regards to the rationale for the increase in the dues. The President explained that the Board believes that it is

in the best interest of the Association to acquire a larger amount of funds to cover unforeseen expenses than to issue a special assessment. The increase is well below the permissible

percentage allowable by law. Paul Zacharias called the question. The President asked for a show of hands in favor. The motion passed.

COMMITTEE REPORTS

ELECTION OF BOARD OF DIRECTORS - The President appointed Paul Zacharias and Robin Cotie to count the ballots and establish if there were any write-in candidates. Upon completing

the task, Paul Zacharias reported there were no write-in candidates. Consequently, the two candidates were unopposed. The President declared that Michelle Austin and Karen Joyce are the new members of the Board.

OLD BUSINESS-None

NEW BUSINESS-None

ADJOURNMENT- The meeting adjourned at 8:25 p.m.

Respectfully submitted, Larry Amuso, Secretary

ADDENDUM: The new Board met immediately after the Annual meeting. The Board positions are as follows; President- Robert Hamby, Vice-President- Sara Clarke, Treasurer-Karen Joyce, Secretary-Michele Austin, and Operations- Peter Healy. The Board set the next meeting for Thursday January 20th @ 7:00pm at the home of Pete Healy.