HAMMOCK BEACH HOME OWNERS ASSOCIATION Inc.

Board of directors meeting

Thursday January 31, 2008

MINUTES:

       Presidents’ Address: Members in attendance were welcomed and the board members were introduced, President Larry Anderson, Vice-President Sara Clark, Treasurer Fred Black, Operations Michelle Austin, and Secretary Larry Amuso.  The members in attendance were solicited to give in-put throughout the meeting.

 

       Membership Forum: No member discussion received.

 

       Call To Order: The President called the meeting to order at 7:00PM and established that there the quorum was met. Additions to the agenda were solicited with none coming forth.

 

       Approval Of Minutes: The President asked for any objections or corrections to the Minutes of December 6^th, 2007. None were forthcoming. Sara Clark moved to waive the reading of the minutes. Fred Black 2^nd.  The motion passed.

 

       Treasurer’s Report: The HBEHOA budget report for calendar year 2007 was presented. (See attachment). Sara Clark moved the Treasurer’s Report be accepted as presented. Larry Amuso 2^nd. Motion passed.

The President recommended a different format for budgeting accrual methods be developed for reserve deferred maintenance and replacement accounts. The Board will target a definition of accounts and annual accruals for the account by Nov budget proposal.

       A check was received from the Joyces for $169.00 as payment of dues with an explanatory letter attached. Sara Clark moved the check be returned and Joyces advised dues must be paid in full by one payment or per schedule of payments as established by HBEHOA. Michelle Austin 2^nd.  The motion passed. 

       Letters to those in arrears will be sent at the end of February.

      

       Operations Report:

      

1.      Pool –  Pool Chatahoochee rock deck requires resurfacing and is scheduled for April.  Last done Oct 2006 by Bill Wheatly at a cost of  $1160.  Michelle to update cost and schedule.

2.      Bathroom Facilities – Cleaned by Cheryl land once ever three weeks for $30.00

3.      Walkover – The beach walkover has been repaired but entire structure will need replacing within next several years.  Estimated replacement costs and budget needs to be developed

4.      Ponds - Clearwater Company advised ponds are in great shape with the carp. However, after five years carp population should be replenished. Clearwater recommends twenty carp be added to the ponds at a cost of $8.00 apiece. Michelle to handle

5.      Dry retention pond: Does not meet St Johns River Water Management District compliance.  Further discussion during Old Business agenda

6.      Review of contract requirements. The President advised that if contractual activities cost more than 10% of an association’s annual budget bids need to be solicited, however that does not mean the lowest bid must be accepted. Bids need to be sought for the next contract year before November 15, 2008

7.     Michelle Austin requested the secretary to search for a letter that needs to be sent to the health department updating with the name of the new Operations Mgr.

 

 

 

 

Establish BOD Meeting Calendar:

  Board selected following dates for meeting

    HBEHOA Pool  - April 24, 2008  4:00 PM

    HBEHOA Pool - August 7, 2008  4:00 PM

    HBEHOA Pool - November 13, 2008 (Annual budget) 4:00 PM

    Annual Membership Meeting @ Hammock Community Center Dec. 4 2008 7:00 PM

 

Committee Reports:

 

              Architectural Review and Advisory: Jim Morelewicz and Bill Jamison. No Report. Bill Jamison and Jenny Bingol have resigned from committee.   The President asked for a volunteer to join this committee. Alicia Anderson consented. A motion was made by the President to accept. Michelle Austin 2^nd. The motion passed.

 

             Pool Area Beautification Committee: Alicia Anderson. The committee had not report.  Alicia Anderson to advise current members of committee as several have resigned

            

Fining Committee – Frank Carelli: No activity.

 

             C & R Review Committee: Fred Black.  He requested that the new members of the board carefully read the new C & R appearing on the Web Site and give

in-put.

              Recreation Committee: Action/discussion deferred

 

C&R Variations:  Generally agreed that community looks good and no violations have been recorded

 

Waste Pro Trash Removal:  Proper preparation…  Discussion deferred

 

Old Business:

a.      Status Lots 70/71 – Nothing to report.  Will drop from future agenda

b.      Road Repair and Maintenance: Bob Hamby reports that he is still in communications with the county.  No decisions on road repair

c.      Status North/south Drainage Canal: Frank Carelli and Bob Hamby. In regards to the flooding that has occurred on Armand Beach Drive an attached letter of correspondence between Sea Colony and the Flagler County Administrator clearly explains the situation and request for action from the county. Response to the letter is unknown. See attachment.

d.      Dry Pond Ownership/Easement:  The owners of lots 88 and 89, Stan and Jo Ann Rosenbaum have requested that the Association deed the dry retention pond property to lots 88 and 89.  Currently these lots do not have sufficient square footage to permit building.  The additional area provided by dry retention pond will provide the necessary square footage to make these lots buildable.

 

The President advised a letter was received from the attorney in regards to the legal standing of HBEHOA in regards to these lots. The subject matter constitutes seven pages of opinion. Larry Amuso moved that this package of information appear on the Web Site as an attachment to these minutes. Sara Clark 2^nd. The motion passed. See attachments.  

In further discussion the President advised there is a number of options available that HBEHOA can take. Much future in-put will be sought from the members of HBEHOE to assist the board in achieving the most advantageous position to the benefit the association.

 

At present the dry pond is not in compliance with St Johns River
Water District (District) requirement. Frank Corelli informed that an engineering study of the area that includes the dry pond has been done and is available. The President will look into this.  However, in conversations with the Association Attorney, the District advised that it must inspect the pond to determine the action necessary to bring the pond into compliance.

 

The owners of lots 88 and 89 have proposed that they bring the pond into compliance in return for deeding of property.

 

At this time, the Board is seeking to work with the District to inspect and determine the extent of work required to bring the pond into compliance.  Once the board has this documented, the Board will call a Special Membership Meeting to review the status

 

e.      A1A Futures committee Status: Dennis Clark – No report.

 

HBEHOA Street Parking:  There has been complaint of on street parking blocking streets an causing passing traffic to drive over lawns.  After discussing and rejecting several options, it was decided that the best option was for homeowners to contact Sheriff Dept.

 

       Adjournment:  Motion made and accepted without objection.